MOVING PROCEDURES
The relocation of a company is a very important, and sometimes a difficult function to perform. To assist your firm, we have established guidelines and procedures which will aid in your move-in and/or move-out. Many different people are involved in the process. We will assist you in every way possible to insure a smooth and comprehensive relocation.
Your move-in must be coordinated with the Management Office in order to ensure a smooth, efficient relocation. Information concerning move-in procedures will be sent to you during your construction phase. Any arrangements for telephone installation, copier installation, etc. should be set-up through the Management Office.
Below is a list of items you need to complete before moving in:
- Provide the Post Office with change of address information.
- Notify the Phone Company to arrange for installation of new phones and equipment.
- Provide Certificate of Insurance from your moving company to the Management Office per the owner requirements. A sample COI can be requested from the Management Office.
Prior to move-out:
- Contact your phone vendor to discontinue/relocate your service.
- Upon leaving the Building return all office keys, mailbox keys, and building identification cards to the Management Office.
MOVING POLICIES
ELEVATOR USE
- To permit an efficient flow of furniture and material, the proper scheduling of the service elevator should be considered. The Management Office should be notified at least ten (10) days prior to the scheduled move-in/move-out date. All moves will take place after 6:00 p.m. on weekdays and/or all day Saturday and Sunday.
- After initial occupancy, the tenant must give a minimum of a 48-hour notice for elevator use, other than normal daily freight delivery requirements.
- Please give us a 48-hour notice of any extraordinary deliveries.
- It is our desire to serve all of our tenants with efficiency and equal service. Your cooperation is essential to help us to meet this end.
KEYS
- Keys for your offices will be turned over to a designated representative of your firm on the day which you are scheduled to move into the building. The keys can be secured at the Management Office. Two keys per exterior lock into the suite are issued at no charge.
- Please furnish the Management Office with a list of all employees needing after-hours access prior to your move in date. The Real Estate Manager and/or his/her designate will be on hand to answer any questions which may arise. Security ((214) 754-6911) maintains the list and any changes may be submitted through the Management Office.
MOVING DAY
- A designated representative from the incoming tenant must be present when the moving vans arrive. This is in order to assure the proper positioning of furniture and supplies.
- To completely inform everyone involved in the move, a Moving Policy has been created. We would suggest you review our policy with the moving company prior to the day of the move.
- The following rules pertain to moving furniture, equipment and supplies in and out of the 2100 Ross Avenue Building. Moving companies who do not adhere to the following rules will not be allowed to enter the premises, or will be required to discontinue the move.
FREIGHT ELEVATOR
- The building is equipped with one (1) freight elevator.
INTERIOR DIMENSIONS
6'4.5" (w) x 8' 6" (d) x 9'6" (h)
Weight Capacity: 4,500 lbs.
- Movers will be responsible for any elevator repair calls due to their negligence.
- Our Freight Elevator is designed so that if the doors are forced open manually, it will shut down entirely. It is very important that one person is inside of the elevator cab, holding the button so that the doors stay open.
FREIGHT ELEVATOR RESERVATION
- The moving company must make arrangements with the Management Office for use of the freight elevator. This must be scheduled 48 hours in advance.
- Only a padded passenger elevator in the respective elevator bank can be used for the movement of personal small furniture, equipment and supplies. Additional passenger elevators may not be used unless prior approval of the Management Office. If the use of the Passenger Elevator is approved, Masonite must be installed on the floor of the elevator for protection.
INSPECTION
- All walls, door facings, elevator cabs and other areas along the route to be followed during the move will be inspected by the Management Office and moving company personnel before and after the move. The mover must provide and install protective coverings on all walls, door facings, elevator cabs and other areas along the route to be followed during the move.
INSURANCE REQUIREMENTS
- The moving company must provide a Certificate of Insurance to the Management Office with the required coverage per ownership prior to commencement of operations. A sample COI can be requested from the Management Office.
- Each moving company moving supplies, furniture and/or equipment through this building shall secure and present to the Management Office a certificate reflecting this coverage 24 hours before the move takes place.
LIABILITY
- Any damage to the building or fixtures, caused by the move, will be repaired by or paid for by the moving company.
LOADING DOCK & TRASH BINS
- The loading dock operating hours are 6:00 AM to 7:00 PM, Monday through Friday. Deliveries outside these hours must be coordinated with the Management Office. The maximum height for trucks in the loading dock is 14'6" with a depth of 72'. One bay has a hydraulic ramp to help adjust for any height difference between the truck and the dock. There is also one ramp to the dock for any deliveries made from the ground level. All contractors must make arrangements for construction trash. Bins may not be set in the dock area before 7:00 PM, Monday through Friday, and must be removed each business day before 6:00 AM. All move-ins will be made through the loading area. Deliveries will not be permitted through the lobby entrances on the first floor.
MOVE IN TIMES
- Move-ins of large quantities of furniture, equipment or supplies will be accomplished after 6:00 PM on weekdays and/or weekends provided they have scheduled in advance.
MOVING PERSONNEL
- Employees of the moving company will not be permitted to access any part of the building other than the predetermined moving route. Movers shall be provided the convenience of restroom use on the floors in which they are moving furniture as there is no public or lobby facility available.
PREPARATION
- Clean Masonite sections will be used as runners on all finished floor areas where heavy furniture or equipment is being moved with wheel or skid type dollies. Clean plywood sections will also be required when moving over "sensitive" floors (i.e., stone or tile floors). The Masonite must be at least 1/4" thick, 4' x 8' sheets in elevator lobbies and corridors, and 32" sheets through doors in tenant space. The plywood must be at least 1/2" thick, 4' x 8' sheets in elevator lobbies and corridors, and 32" sheets through doors in tenant space.